Releases involving Bo Stevens

Bo Stevens May 13th, 2018

Update: Carerix.releasenotes.io stops

Carerix.releasenotes.io is going to stop.

Carerix is going to stop publishing its release notes via carerix.releasenotes.io. This also means that your two weekly update per e-mail is going to disappear. 

As you probably already are used to we announce the latest releases via our in-app communication channel: 


Check Carerix Release notes any time

To check all recent release notes any time go to: en.help.carerix.com/releases-updates. This is also possible from the user menu option 'Release notes'

From your Carerix system clicking on the question mark on top will bring you to the Help Centre landing page.


Bo Stevens April 27th, 2018

Update: Carerix Release 5.0.197 - GDPR update (9): Consent as one of the legal grounds.

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature release. In two weeks from now this update will be live.

GDPR Update (9): changed label names.

To better fit the entire GDPR we have decided to change terminology in the Carerix system with regard to the new privacy legislation. We focussed - rightfully - to a large extend on the consent part of GDPR. However, consent is only one of the six legal grounds that are mentioned in the law. Therefore we made some changes.

The six grounds that may entitle you to store personal information in your database (or somewhere else) are:

  • Consent
  • Contractual necessity
  • Compliance with legal obligations
  • Vital interests
  • Public interest
  • Legitimate interests

To have them incorporated in the GDPR flow in Carerix we changed the field labels and all attached tranaltions from search lines to triggers.

What has changed exactly:

Field names (old/new):

  • Approval date / Legal ground set on
  • Consent period / Term
  • Consent status / Legal ground

Search lines & overview columns
Search lines and overview columns have changed according to the field name changes.

  • to search for the date the legal ground was registered, look for 'Legal ground set on' (was 'Date of consent')
  • to search for the legal ground, look for 'legal ground' (was 'consent status')
  • to search for the date the set term for the legal ground is going to expire, look for 'Expiration date of legal ground' (was 'Expiration date of consent')

Note: it is not possible to search for the 'Term' nor is it possible to have the term in the candidate overview.

Triggers
For triggers holds the same as for search lines and column headers: they changed according to the field label changes. They still can easily be found by searching for 'GDPR'.

All other GDPR related functionality is changed according to the translation changes.

Consent email Yes/No links improvements + Go Live

Over the last couple of weeks the first customers started to use the email templates to register (renewed) consent from candidates. We got some valuable feedback from you and also from the technique so we were able to tackle some issues in an early stage. What we have done:

  • Fixed a bug that happened occasionaly after clicking yes or no, resulting in an error message and no registration
  • Removed the double footer in the email template
  • Removed bold text 'Dear [first name]'
  • Made some textual changes in the templates itself and on the default landing page

Added bulk actions to set Legal Ground & term

To better enable you to monitor your candidates after asking them for their consent we have added to bulk actions in the candidate overview:

  • Set the legal ground for a group of candidates
  • Set the term for a group of candidates

Once you selected a group of candidates and send them the email asking for their consent, make sure you give them a corresponding legal ground + term. This way you can monitor easily who you asked for their consent and set a timer to receive their consent, so you can delete personal information on time. Want to save time and further automate this process? Use triggers to automatically change statuses of candidates and legal grounds!

Smaller improvements & bugfixes:

  • Fixed a bug in the configuration profiles that caused a read-only setting not being applied in the new wizard
  • Fixed an issue with the fti-update script causing the display of wrong characters in Greek language
  • Fixed an issue in configuration profiles with regard to show/not show panels on the profile tab of a job order
Arco Westbroek April 13th, 2018

Update: Carerix Release 5.0.196 - GDPR update (8): consent history, consent indicator

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature release. In two weeks from now this update will be live.

GDPR update #8

Visual consent indicator

To help notify you about the current consent status we added visuals to the candidate and match record. This will help you work faster with the right candidates or when working with candidates on a day to day basis


Report for consent history

To have a clear view who changed the consent related fields in a candidate record we added a report to show these changes. The Carerix admin can activate this report in the email template library.

It shows the logging of all historical changes.

Email templates Yes / No consent links (in pilot)

We received valuable feedback during the pilot. Our goal is to improve the functionality and to Go live for all customers in next release.
 
Asking and extending candidate consent can be a time consuming task. That's why we added email templates to our email library for you to make this job easier. Ask your Carerix administrator to activate them and adjust them to your needs.

Candidate clicks Yes or No and it will automatically update candidate consent status in your Carerix platform.
This feature is in pilot, email pmt@carerix.com if you want to join.

Smaller improvements

  • Sorting on Consent Status column in the candidate list will also show empty Consent Status
  • Improved merging Candidates for Consent fields:
    Case A: candidate 1 has values + candidate 2 has no values = values from candidate 1
    Case B: candidate 1 has no values + candidate 2 has values = Values from candidate 2
    Case C: candidate 1 has values + candidate 2 has values = Values from candidate 2
  • Consent email link works when candidate is also a contact
  • Setting a default Consent Status in Maintenance ->Tables will be used now when creating a new candidate
  • Added 10 more customers to run on Java/Elasticsearch
  • It's possible to switch off Candidate quick parsing. Go to Maintenance -> Settings -> Extractor -> set enableQuickCVParsing = "NO"
Arco Westbroek March 31st, 2018

Update: Carerix Release 5.0.195 - GDPR update (7): ask and extend consent emailtemplates in pilot, hide data sensitive searchlines

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature release. In two weeks from now this update will be live.

GDPR update #7

Email templates Yes / No consent links (in pilot)

Asking and extending candidate consent can be a time consuming task. That's why we added email templates to our email library for you to make this job easier. Ask your Carerix administrator to activate them and adjust them to your needs.

Candidate clicks Yes or No and it will automatically update candidate consent status in your Carerix.
This feature is in pilot, email pmt@carerix.com if you want to join.

Hide sensitive searchlines

For GDPR or privacy reasons we are asked if it's possible to hide specific searchlines, like candidate salary or candidate age. Per today it's possible to hide searchlines via configuration profiles.

Thalento new integration

Since March 2017 Carerix users have the possibility to use the Thalento personality & motivation, cognitive & ability tests directly within the Carerix platform. Our Talent Solutions provide talent intelligence to attract the right people and motivate, manage and develop talents on their journey to a next career move.

The Carerix-Thalento integration resulted in more than 10 international customers. This success and the increased demand for more Thalento® Talent Solutions caused a logical step in the cooperation; a full integration of all our solutions in the Carerix platform.


Watch new Thalento integration


REST API developer: wants replacement for Apigee console

Apigee console will stop their service. That's why we introduce a replacement that will help developers be more productive with our REST API.
Use these instructions http://development.wiki.carerix.com/cxwiki/doku.php?id=cxrest#api_console to start using new API console.

Smaller improvements

  • MailChimp, improved several updating flows that will reduce locked campaigns
  • Upgraded token database so your Social Browser works smooth again
  • Fixed timestamp issue
  • Fixed status task for specific user roles
  • When retreive email is not working we send notification to Carerix emailaddress and your imap emailaddress
  • Added 5 more customers to run on Java/Elasticsearch
  • Improved indexing speed Java/Elasticsearch
Bo Stevens March 17th, 2018

Update: Carerix Release 5.0.194 - GDPR update (6): added trigger actions and added consent information to match, improved German translations

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live. In this Carerix Release (5.0.194) the following updates are included:

Improved German translations

The German translations of the user interface have been evaluated and updated. If you are using the German interface you might encounter some changes. Custom translated items will not be affected.

GDPR:

New Trigger actions

In release 194 two trigger events will be added that might highly attribute to your GDPR processes:

1. Added a trigger action to set consent status

This trigger action will allow you to change the consent status based on a particular event in your database. For example: if candidate status is changed into X or match stage is set to Y than set consent status to Z.

2. Added a trigger action to set consent date on current date (today)

This trigger action can automate the setting of the approval date based on an event in Carerix and may help you in further automate your GDPR processes. For example: if you have certain events that call for an update of the consent date, one will be able to do so. It offers a higher level of flexibility to implement different ways and interpretations of 'consent given events'. Please note that you can always been asked to prove that the candidate explicitly has given the consent. Therefore caution with using this trigger action is advised.

Added consent status and expiry date to hints panel in Candidate & Match files:

In order to have immediate insight in the consent status and the expiration of the consent (if given) we have added this information in the hint panels of the candidate and match file next to the creation and modification date.

What else can you expect from Carerix with regard to GDPR

In the upcoming weeks and months we will update the system with other feature updates that together with the date and status of consent will provide you with a set of tools that will help you monitoring the status of the consent and if the consent is about to expire, revoked or renewed. Next to that we will offer tooling to align interfacing software like your website with this new functionality.

What is already available?

- Anonimization tool to easily anonimize candidates in case they wish their personal data to be removed from your database

- Consent date registration field (interface & REST API)

- Consent status registration field (interface & REST API)

- REST API toolkit to set consent date, status and period during application (for (web) developers)

- Setting for Carerix Social Scoial Browser to prevent profile pictures to be downloaded while saving candidates (optional)

- Update of the Carerix WordPress Plugin to set consent date and status during application

- Update of the Carerix WordPress Plugin to add a checkbox and a link to your privacy statement next to the apply button

- Candidate consent period field

- Candidate consent expiry date

- Search lines for consent date & consent status

- Overview updates for consent date & consent status

- Triggers to send notifications to recruiters upon the expiration date of the consent

- Make Anonymization tool available per user role (instead of for all)

- Trigger action to change the consent status upon f.e. the - expiration of the - consent date

- Trigger action to change the consent date upon f.e. a final match stage

- Visualisation of the consent in the match files

March 2018

- Default white label e-mail template to ask candidates for (renewed) consent with automatic registration of result (YES/NO) and update of consent date if applicable

- Default white label e-mail template to send a candidate all information you stored in your database

April / May 2018

- Further enhancement of visual consent expiration signaling in match and candidate files

- Anonymisation of contacts

- Consent history log; to see when consent status has changed


Feedback on Carerix version 5.0.194

Like it or not? Let us know by clicking your appropriate link: Like / Don't Like


Updates

  • GDPR: triggers | added trigger action to set consent status

  • GDPR: triggers | added trigger action to set consent date to current date (today)

  • GDPR: consent status | Added consent status and expiration date to the hintspanel of candidates and matchfiles

Bugfixes

  • Carerix Social Browser / Chrome plugin | Fixed a bug due to latest Chrome update causing the plugin to stay in shadowed state

  • Variable search filters | Fixed a bug causing exceptions when using variable search / automated filled values such as $user or $currentdate

  • ADFS | Fixed a bug in the logout procedure when using ADFS

  • Deduplication | Fixed a bug causing the checkboxes in the deduplication settings to be unchecked in some circumstances

Bo Stevens March 2nd, 2018

Update: Carerix Release 5.0.193 - Textkernel Search! update, User menu in Configuration Profiles & GDPR update (5)

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live. In this Carerix Release (5.0.193) the following updates are included:

Textkernel Search! - multilingual synonyms automatically ticked!

Textkernel Search for several years is one of our most beloved add-ons because it enables you to search over multiple sources in one go. Rightfully we got the question why the multilingual synonyms were not ticked by default, so we decided to change this. From release 193 all multilingual synonyms will be ticked right away. In this way we make sure that you get the best international candidates in your search result!

Bulk email & Send list functionality - update to meet security demands

Until today using the send list or bulk email functionality in Carerix - e.g. to present multiple candidates to multiple contacts - one could easily change the sending email address into an email address of one of their peers. As this does no longer meet our security standards, this functionality is added to our user role permissions structure. This means that one is only able to select others email address in case their permissions for email creation are allowing them to.

The create permissions of the user role determine what the users options are within the send list functionality:

- None: a user will not be able to send any email - the functionality will be disabled for the particular users with this user role

- Owner: a user will be able to select only those users they are the owner of in the Carerix system as a sender. In practice only (light)admins can be the owner of a user.

- Office: a user will be able to select all users that belong to the same office as a sender.

- All: a user will be able to select all users in the Carerix system as a sender.

For more information about the send list functionality and for what purposes you can use it, please refer to our Knowledge base.

Added the user menu to configuration profiles

In release 192 we announced that the my profile section was added to the configuration profile, in release 193 also the user menu is added. Now it is possible to restrict (hide or set read only) some fields in the user chart. This further secures the possibility to give users light admin roles without having to give them full rights on the user files.

Improved Process flow for Task Templates

With task templates together with triggers you are able to create workflows in which task creation can be automated. Due to its origin Tasks that are automatically created always are created with the owner equal to the owner of the file the created task is related to.

With a small adjustment we added the option to the task template to choose whether you want the automatically created task to have the owner equal to the file it is related to or equal to the owner as is specified in the task template. With this change it also is possible to have flows in which the task owner will always be the same person.



GDPR (5) - Added trigger events and adjustments for anonymisation tool

Anonymisation tool

For quite a while already we offer the possibility to anonymize candidate records in you Carerix system. As for security reasons it is not always desired that anyone in the system has access to the tool we added the option to the user role to disable the tool for a user role. In this way you are better able to distinguish different types of users and protect your database against human error or sabotage. Unticking the checkbox in the user role will disable all anonimysation options for the particular user role: the button in the candidate file and the (bulk) action...-menu item.

Triggers:

Added event: 'GDPR: consent status is set to...'

With this trigger event it will be possible to automatically change information in the system upon the change of the status. For next release we will complete the set of triggers with trigger actions for setting the consent stage and setting the date of consent upon several trigger events.


What else can you expect from Carerix with regard to GDPR

In the upcoming weeks and months we will update the system with other feature updates that together with the date and status of consent will provide you with a set of tools that will help you monitoring the status of the consent and if the consent is about to expire, revoked or renewed. Next to that we will offer tooling to align interfacing software like your website with this new functionality.

What is already available?

- Anonimization tool to easily anonimize candidates in case they wish their personal data to be removed from your database

- Consent date registration field (interface & REST API)

- Consent status registration field (interface & REST API)

- REST API toolkit to set consent date, status and period during application (for (web) developers)

- Setting for Carerix Social Scoial Browser to prevent profile pictures to be downloaded while saving candidates (optional)

- Update of the Carerix WordPress Plugin to set consent date and status during application

- Update of the Carerix WordPress Plugin to add a checkbox and a link to your privacy statement next to the apply button

- Candidate consent period field

- Candidate consent expiry date

- Search lines for consent date & consent status

- Overview updates for consent date & consent status

- Triggers to send notifications to recruiters upon the expiration date of the consent

- Make Anonymization tool available per user role (instead of for all)

March/April 2018

- Trigger action to change the consent status upon f.e. the - expiration of the - consent date

- Trigger action to change the consent date upon f.e. a final match stage

- Visualisation of the consent in the match files

- Default white label e-mail template to ask candidates for (renewed) consent with automatic registration of result (YES/NO) and update of consent date if applicable

- Default white label e-mail template to send a candidate all information you stored in your database


Feedback on Carerix version 5.0.193

Like it or not? Let us know by clicking your appropriate link: Like / Don't Like


Updates

  • Send list functionality | Added the selection of a (different) sender to the user role permissions

  • Textkernel Search! | Automatically ticked multilingual synonyms

  • GDPR | Added the option to exclude the anonymisation tools for a user role

  • GDPR | Added a trigger event for the consent status

  • Configuration profiles | Added the user menu to cofiguration profiles

  • Task Templates | Assign a fixed owner for automatically created (triggered) tasks based on task templates

Bugfixes

  • Google Chrome 65 | Patched the software to be compatible with Chrome latest updates.

  • Social Browser | Fixed a bug that falsely deletes a user when you imported the same user as a contact through our Socialbrowser

  • New match wizard | Fixed a bug with creation of new candidate via new match wizard not setting the gender

Bo Stevens February 18th, 2018

Update: Carerix Release 5.0.192 - My Account in Configuration Profiles & GDPR update (4)

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live. In this Carerix Release (5.0.192) the following updates are included:

This release is smaller than usual and contains only minor bugfixes as can be seen in the summary section near the bottom of this article.

Added 'My Account' to the configuration profiles

By adding 'My account' to the configuration profile you can setup which fields are editable by a user him/herself. All fields can be set hidden or read-only. In this way it is possible to restrict a user to change (part of) the personal information that is stored in his/her user profile.

GDPR (4)

In this update we have added:

1. The consent expiration date as a search filter and in the candidate overview

2. A new trigger action: 'Candidate consent is going to pass in...' which will enable you to trigger events on the expiration date of the consent. With this trigger action it will be possible to send notifications to your recruiters when the consent of a candidate is about to expire.

What else can you expect from Carerix with regard to GDPR

In the upcoming weeks and months we will update the system with other feature updates that together with the date and status of consent will provide you with a set of tools that will help you monitoring the status of the consent and if the consent is about to expire, revoked or renewed. Next to that we will offer tooling to align interfacing software like your website with this new functionality.

What is already available?

- Anonimization tool to easily anonimize candidates in case they wish their personal data to be removed from your database

- Consent date registration field (interface & REST API)

- Consent status registration field (interface & REST API)

- REST API toolkit to set consent date, status and period during application (for (web) developers)

- Setting for Carerix Social Scoial Browser to prevent profile pictures to be downloaded while saving candidates (optional)

- Update of the Carerix WordPress Plugin to set consent date and status during application

- Update of the Carerix WordPress Plugin to add a checkbox and a link to your privacy statement next to the apply button

- Candidate consent period field

- Candidate consent expiry date

- Search lines for consent date & consent status

- Overview updates for consent date & consent status

- Triggers to send notifications to recruiters upon the expiration date of the consent

February 2018

- Triggers to change the consent status upon the consent date

March/April 2018

- Default white label e-mail template to ask candidates for (renewed) consent with automatic registration of result (YES/NO) and update of consent date if applicable

- Default white label e-mail template to send a candidate all information you stored in your database

- Make Anonymization tool available per user role (instead of for all)

Feedback on Carerix version 5.0.192

Like it or not? Let us know by clicking your appropriate link: Like / Don't Like


New Features

  • Configuration Profiles | Added 'My Account' to enable user restrictions on account information

Updates

  • Triggers (GDPR) | Added trigger action 'Candidate date of consent is going to pass in...'

  • Starred | Added four new filter options to the Starred integration: Job Title (Job order), Start date (Candidate), Start date (Placement) and ActivityOwnerName

Bugfixes

  • Candidate portal login | Fixed an issue causing some candidates not being able to login in the professional portal

Bo Stevens February 7th, 2018

Update: Carerix Release 5.0.191 - Minor changes and bugfixes

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live. In this Carerix Release (5.0.191) the following updates are included:

This release is smaller than usual and contains only minor bugfixes as can be seen in the summary section near the bottom of this article.

GDPR (3)

- Small update on GDPR side: for web developers it now is possible to refer to the Consent Period field via our Rest API.

What else can you expect from Carerix with regard to GDPR

In the upcoming weeks and months we will update the system with other feature updates that together with the date and status of consent will provide you with a set of tools that will help you monitoring the status of the consent and if the consent is about to expire, revoked or renewed. Next to that we will offer tooling to align interfacing software like your website with this new functionality.

What is already available?

- Anonimization tool to easily anonimize candidates in case they wish their personal data to be removed from your database

- Consent date registration field (interface & REST API)

- Consent status registration field (interface & REST API)

- REST API toolkit to set consent date, status and period during application (for (web) developers)

- Setting for Carerix Social Scoial Browser to prevent profile pictures to be downloaded while saving candidates (optional)

- Update of the Carerix WordPress Plugin to set consent date and status during application (available 24-1)

- Update of the Carerix WordPress Plugin to add a checkbox and a link to your privacy statement next to the apply button (available 24-1)

- Candidate consent period field

- Candidate consent expiry date

February 2018

- Search lines for consent date & consent status

- Overview updates for consent date & consent status

- Triggers to send notifications to recruiters upon the expiration date of the consent

- Triggers to change the consent status upon the consent date

March/April 2018

- Default white label e-mail template to ask candidates for (renewed) consent with automatic registration of result (YES/NO) and update of consent date if applicable

- Default white label e-mail template to send a candidate all information you stored in your database.

- Make Anonymization tool available per user role (instead of for all)


Feedback on Carerix version 5.0.191

Like it or not? Let us know by clicking your appropriate link: Like / Don't Like


Updates

  • Social Browser | Updated the Chrome plugin to work with the new Xing design

  • Starred | added the possibility to measure activity owners

Bugfixes

  • Additional Fields | Fixed a bug causing certain additional fields not to be shown in case of different language

  • Mutation Dashboard | Fixed a bug causing the dashboard not to work

  • Calendar Sync | Fixed an issue causing the CalendarSync being deactivated without reason occasionally

  • Belgian eID reader | Fixed a bug that caused birth dates to be set one day off due to time zone issues.

  • Job order | Fixed a bug in Job Order creation not saving changes for job order location made during new wizard

Bo Stevens January 23rd, 2018

Update: Carerix Release 5.0.190 - General Data Protection Regulation (2), Social Browser: added support for VDAB

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live. In this Carerix Release (5.0.190) the following updates are included:

General Data Protection Regulation - part 2

On the 25th of May 2018 the General Data Protection Regulation will be enforced. Apart from technological improvements to even better secure the personal data in our databases, we also strive to give you out-of-the-box tooling that will help you to fulfill your duties. After introducing the consent status two weeks ago, we now bring to you the Consent Period table.

Consent Period & Consent Expiry date

Within the framwork of GDPR different periods of consent apply. By law it can be required to save certain information for a longer period of time than agreed with a candidate when s/he was entered in the database. For example: if a candidate is employed by your organisation.

To be able to handle and maintain different periods for consent it will be possible to adapt this period of time (1 month, 3 months, 6 months, 1 year, 2, 3, 5 & 7 years). The consent period will determine an expiry date, which will be displayed in your candidate profile. This expiry date in the future can be used to automate your GDPR process with triggers. It will be possible, for example, to send an automated message to the responsible recruiter that the consent of a candidate is about to expire.

Consent Status & Approval date available for search and displayed in overviews

The approval date and consent status as have been added to Carerix in release 189 from release 190 will be available to search on and will be displayed in the overviews for quick insights. One in this way easily can filter on candidates that have a revoked or expired consent status and handle accordingly

Update WordPress Plugin

We updated the wordpress plugin so it works with the consent date and consent status.

- Added the possibility to add a checkbox to let candidates indicate they have read and accepted your privacy policy. Not checking the box results in an inactive apply button.

- Added the possibility to add a link to your privacy statement next to the checkbox

- Ticking the box results in inserting the consent date (today) and setting the consent status to 'Consent Given'.

Refer to your application form settings in your WordPress website to see how to add the checkbox and your privacy policy.

What else can you expect from Carerix with regard to GDPR

In the upcoming weeks and months we will update the system with other feature updates that together with the date and status of consent will provide you with a set of tools that will help you monitoring the status of the consent and if the consent is about to expire, revoked or renewed. Next to that we will offer tooling to align interfacing software like your website with this new functionality.

What is already available?

- Anonimization tool to easily anonimize candidates in case they wish their personal data to be removed from your database

- Consent date registration field (interface & REST API)

- Consent status registration field (interface & REST API)

- REST API toolkit to set consent date and status during application (for (web) developers)

- Setting for Carerix Social Scoial Browser to prevent profile pictures to be downloaded while saving candidates (optional)

- Update of the Carerix WordPress Plugin to set consent date and status during application (available 24-1)

- Update of the Carerix WordPress Plugin to add a checkbox and a link to your privacy statement next to the apply button (available 24-1)


February 2018

- Candidate consent period field

- Candidate consent expiry date

- Search lines for consent date & consent status

- Overview updates for consent date & consent status

- Triggers to send notifications to recruiters upon the expiration date of the consent

- Triggers to change the consent status upon the consent date


March/April 2018

- Default white label e-mail template to ask candidates for (renewed) consent with automatic registration of result (YES/NO) and update of consent date if applicable

- Default white label e-mail template to send a candidate all information you stored in your database.


Carerix Social Browser: added support for VDAB

As announced late December per today the Carerix Social Browser - previously known as cxLinkedIn Browser - will be able to recognize candidate profiles on vdab.be. It will bring the same functionality as you know for LinkedIn & Xing:

- Recognize candidates in your database and show recent information on matches, notes, creation date, owner/responsible recruiter etc.

- Add candidates/contacts to your database (if allowed by system settings)

- Match candidates from VDAB on existing open job orders

- Add notes to candidates/contacts

Additionally it is possible to import the competences as are available on the respective tab. To do so one has to open this tab before saving the candidate to Carerix.

Note: Due to its nature and architecture it is not possible to store a direct link (url) to the profile page in Carerix. In stead we save the reference number. This unique ID will enable Carerix to recognize candidate profiles. The ID will be stored in an additional information field. To activate this field the system admin has to reactivate the plugin from the settings menu.

Feedback on Carerix version 5.0.190

Like it or not? Let us know by clicking your appropriate link: Like / Don't Like


Updates

  • Wordpress Plugin | Updated the apply form with an option to register the consent status and date and add a link to your privacy policy

  • GDPR | Added a consent period field to register the period that the consent is valid in the Candidate file

  • Carerix Social Browser | Added support for vdab.be

Bugfixes

  • Carerix on Ipad| Fixed an issue with too small textfields causing view/edit problems

  • Social Browser/LinkedIN| Fixed an issue with the SocialBrowser for LinkedIn not updating/importing candidates or saving information in wrong fields

  • Activity Report | Fixed an issue with the display of wrong week numbers

  • E-mail | Fixed an issue with incoming e-mails from Stepstone causing a screen freeze

  • Source Match | Fixed an issue with the default source of a match not being set when manually created

Bo Stevens January 9th, 2018

Update: Carerix Release 5.0.189 - General Data Protection Regulation

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live. In this Carerix Release (5.0.189) the following updates are included:

General data protection regulation

On the 25th of May 2018 the General Data Protection Regulation will be enforced. Apart from technological improvements to even better secure the personal data in our databases, we also strive to give you out-of-the-box tooling that will help you to fulfill your duties.

Consent status

To have privacy settings enabled please go to Settings --> Privacy and switch on the setting usePrivacyRestrictions by changing NO to YES.

In this update we will introduce the consent status field. In 90% of the cases you will need personal consent of a candidate as a legal base for storage of personal data. To monitor your candidates consent we added new status fields in the candidate records so you will be able to register its consent status.

The consent status field is available in the configuration profiles like the approval date. If needed or wanted it is possible to make the fields read-only or hide them from the interface for all or some users/user roles.

Disable automatic photo upload with Carerix Socialbrowser

Under GDPR law conditions for being allowed to save personal information are strengthened. Legal basis and goals to save personal information should be clear and present at any time. Pictures of people are considered a piece of sensitive personal data as race, origin, religion and appearance can be derived from it. Storage of sensistive personal data is subject to even stricter rules. Therefore, you might consider the storage of candidate pictures (in the sourcing stage) unwanted and unnecessary. Carerix offers the tools to import candidate data from LinkedIn and Xing profiles for some years already. Pictures have been part of the parsing since the beginning. Within the concept of privacy by design/privacy by default Carerix now offers the opportunity to exclude the profile picture from the candidate creation process.

If you want to switch off the photo upload:

1. as an admin go to your system settings

2. look for the Socialbrowser Linkedin/Xing panel

3. set the 'disablePhotoUpload'-setting to YES

4. save the settings and refresh the page/relogin to let the changes take effect


What else can you expect from Carerix with regard to GDPR

In the upcoming weeks and months we will update the system with other feature updates that together with the date and status of consent will provide you with a set of tools that will help you monitoring the status of the consent and if the consent is about to expire, revoked or renewed. Next to that we will offer tooling to allign interfacing software like your website, with this new funcionality.

Allready available

- Anonimysation tool to easily anonimize candidates in case they wish their personal data to be removed from your database

- Consent date registration field

January 2018

- Candidate consent status field (including configuration profile options)

- REST API Toolkit for webdevelopers to set consent date and status during application (for (web) developers)

- Setting for Carerix Social browsers to prevent profile pictures to be downloaded while saving candidates (optional)

February 2018

- Triggers to send notifications to recruiters upon the expiration of the consent

- Triggers to change the consent status upon the consent date

- Search lines for consent date & consent status

- Overview updates for consent date & consent status

- Update of the Carerix WordPress Plugin to set consent date and status during application

- Update of the Carerix WordPress Plugin to add a checkbox and a link to your privacy statement next to the apply button

March/April 2018

- Default white label e-mail template to ask candidates for (renewed) consent with automatic registration of result (YES/NO)

- Default e-mail template to send a candidate all information you stored in your database


Additional offices - create & delete permissions

If you are using the option to link users to more than one office, you might have wondered why you were only able to see (read) and change files that originate from other offices than the main office the user was linked to. We do not want to bother you with a long technological story, but just wanted to tell that it now is also possible create and delete files that belong to one of the extra offices a user is linked to!


Feedback on Carerix version 5.0.189

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New Features

  • GDPR | Candidate consent status field (including configuration profile options)

  • GDPR | Candidate consent status and date field added to REST API

Updates

  • Carerix Socialbrowser / GDPR | Added the option to exclude profile pictures from being imported when creating a new candidate from LinkedIn/Xing.

Bugfixes

  • Carerix Social Browser | Fixed a bug related to minor interface changes on LinkedIn profile page causing an error when trying to import candidate details

  • Candidates / default country | Fixed an issue that caused the default country selected in the new candidate wizard not being stored

  • Previews | Fixed a bug showing 'Placement-tabs' on previews even when the Carerix system had the placement module inactive

  • Leads & Opportunites | Fixed a bug that caused the stage remarks/instructions not to show in leads & opportunities

  • Source match | Fixed a bug causing the default source of manually created matches not being saved

  • Internet Explorer | Fixed a bug in IE that caused some lists not to be shown in the user interface, hence making it impossible to enter/change values

Bo Stevens December 11th, 2017

Update: Carerix Release 5.0.187 - Carerix Social Browser expanded with VDAB

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live.

In this Carerix Release (5.0.187) the following updates are included:

Announcement: Social Browser expansion with VDAB

We are currently working on expanding our social browser with functionality to read, recognize and parse VDAB profiles. Functionality that already has been in place for LinkedIn and Xing for a couple of years.

The functionality will be the same as you know it from LinkedIn and Xing:

- browse search results on VDAB and immediately see if a candidate already appears in your database

- match candidates on existing job orders

- create notes on the candidate record

- if a candidate is not in your database immediately create a new record. Name, region, job title and a copy of the profile page in .html will be saved to Carerix

- update candidate records when they differ from the VDAB profile

What will be different?

Due to the nature of the VDAB website it is not possible to save a candidate profile URL - as it does not exist. We use the reference number of a candidate to let the Carerix plugin recognize candidates profiles.

When will it be available?

VDAB for the Carerix plugin will be released in steps starting from this week. A first test release will be released internally for Carerix and partners to collect feedback. First release for all customers is expected by the end of the year.

Feedback on Carerix version 5.0.187

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New Features

  • Social browser | Added VDAB to browse and recognize candidates immediately

Updates

  • Database security | added a value check for REST API to avoid saving of unwanted values (e.g. text instead of numbers)

Bugfixes

  • User roles | fixed a bug with user role permissions causing (a.o.) the delete button to be unavailable in emails en meetings

  • Linkedinbrowser | fixed a bug in LinkedinBrowser token generation, that broke the activation of the browser

  • Job orders | fixed an issue with job order offices influencing user role permissions

  • Candidate Login | Fixed some issues causing candidate passwords not to work

  • Admin: table settings | Fixed an issue that prevented admins to create identical table items within the same table

  • Deduplication check | Fixed a bug causing deduplication not to work when new candidates are created via REST API or XML API

Bo Stevens November 28th, 2017

Update: Carerix Release 5.0.186 - Updates for Thalento and Vacatureverbeteraar (Dutch only)

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live.

In this Carerix Release (5.0.186) the following updates are included:

Added norm groups selection for the Carerix Thalento integration

We have added norm group selection to the integration of Thalento in Carerix. Now it is possible to select the appropriate norm groups per invitation.


Additionally we fixed a bug with the re-invite button which did not work.

Thalento® is a global supplier of cloud based e-Assessment & Talent Solutions. Thalento® Integrated HR Technologies have been incorporated into the Carerix platform, which means you can now access an effective range of pre-screening data about the competencies, behaviour, skills and motivation of your candidates.

Interested in having Thalento® integrated in your Carerix application? Please contact your account manager for more information.

Added job title for the Carerix-VacatureVerbeteraar integration (Dutch only)

We have added the Job Title to the VacatureVerbeteraar tab to improve the working of the feature. Without the job title the tool sometimes could not work properly, by adding the job title the system is better able to analyse the job order texts and gives better output. VacatureVerbeteraar uses the title field on the publication text tab.

Note: By default during job order creation the title field on the publication text tab is filled with job title, visible on the general tab. However, changes afterwards are not synchronized between the two fields.


VacatureVerbeteraar helps you finding the right candidate for your Job Order. Save valuable time creating an attractive job description for any targetgroup. Within minutes you know whether your job description meets your target group's expectations. You can start optimizing it immediately.

VacatureVerbeteraar helps you to:

  • Improve your job descriptions incredibly within minutes
  • Match job descriptions with the motives and expectations of the target group
  • Optimize the offered terms of employment
  • Check if your offer is market based
  • Recruit target group driven

Interested? Ask your account manager for more information or have a look here!

Feedback on Carerix version 5.0.186

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Updates

  • Stiply | Set different messages for different types of approvers / signing authorities (e.g. customer or candidate)

  • Media | When selecting the medium for a publication it now is possible to quick filter/search your media in order to find the medium your are looking for faster. Especially in case of a lot of media this is very helpful!

  • Configuration Profile | Added field validation for candidate first name and canidate last name

  • Thalento® | Added norm group selection to the Thalento® integration in Carerix

Bugfixes

  • User Interface on MAC | Fixed an issue with the displaying of emails

  • Manual refreshing your inbox | Fixed a bug that broke the manual synchronisation of email messages in Carerix

  • CalendarSync | Fixed a bug related to timezones resulting in wrongly timed meetings in Outlook/Google

  • Address/Streetfield | Fixed a bug related to postal code look-up updating the address but not updating the streetfield (Dutch only)

  • Job Orders | Fixed a bug deleting/not showing 3rd company when 2nd company is deleted

  • Job Orders | Fixed a bug with the job orders overview showing the office of the job orders owner instead of the office of the job order

  • Vacatureverbeteraar | Fixed a bug with the Vacatureverbeteraar not being able to recognize the joborder (Dutch only)

  • Thalento® | Fixed a bug with the re-invite button that did not work (always)

Bo Stevens November 14th, 2017

Update: Carerix Release 5.0.185 - In-app help and Carerix notifications, Talentpools in Configuration profiles and more...

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live.

In this Carerix Release (5.0.185) the following updates are included:

In app help and Carerix notifications

As you probably already have noticed Carerix is using new technologies to notify you within the Carerix system. With the new notifications we are able to present you more relevant news. It mainly will be used to notify you about new releases, but it also gives us the opportunity to give you targeted information on specific (new) features.

Additionally we are using a new tool that enables in-app help. This tool is accessible through the new question mark icon on top of your screen, next to your username and the existing icons for dashboards and reports. The new tool will help us providing easier access to product and feature manuals and other Carerix information. It also will help us with some multi-lingual challenges. At the moment there is only limited information available, but this will gradually increase over time. The existing Knowledge base as you know it will stay in place for the moment.

See files and activities of subsidiary companies clearly distinguished at the mother company

We introduce the new checkbox 'Include subsidiaries' on the overview tabs in company files. By ticking this checkbox one can toggle on/off the option to show records that are linked to subsidiaries (child-companies). It gives you quicker, integral overviews of contacts, job orders, matches, placements and activities of all the first level subsidiaries that are linked to the particular company you are looking at. Files that belong to a subsidiary are marked with a subsidiary-icon so it can easily be distinguished from native records.

Screenshot 1: click on the link button in a company file to establish mother-/child relationships between companies


Screenshot 2: tick the checkbox 'Include subsidiaries' to toggle on/off the visibility of first level subsidiary

Talentpools added to configuration profiles

Talentpools and talentpool matches have been made available in configuration profiles. The fields and tabs in this particular part of the system now are available for specific conditions like hide fields or make fields required.

Navigate with your browsers back and forth buttons and use the green back button after drilling down in a dashboard!

Much requested and finaly there: use your browsers back and forth buttons to navigate through Carerix. Also the green button now operates after drilling down to a (e.g. candidate) record, so one can navigate back to the dashboard easily and is not forced to recall it via the menu.

Feedback on Carerix version 5.0.185

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New Features

  • Elev.io | New in-app help tool Elevio will help you to have faster access to (help) information and manuals about new and existing functionalities in Carerix

  • Companies | See files and activities of your subsidiaries in the overview tabs of the mother company

Updates

  • Dashboards | Use the green back button to go back to your dashboard after drilling down to a file (candidate, match, job order etc.)

  • General Navigation | Use your browsers back and forth buttons to navigate within Carerix

  • Search | Added a setting which includes Job Title fields when searching for function (main)

  • Talentpools | Added Talentpools and Talentpool matches to the configuration profiles

Bugfixes

  • Cx5 Dashboard | Fixed a bug in the matches panel of the CX5 Dashboard, counting the number of days since the creation of the match while this should be the number of days since the last modification.

  • Configuration Profile | Fixed a bug with mandatory fields in the new wizard not being mandatory

  • Calendar Invites | Fixed a bug with .ics files providing an opt-in for meetings that did not work anymore when clicking yes or no.

Bo Stevens October 31st, 2017

Update: Carerix Release 5.0.184 - Colour your category tables and have better/quicker insights on what type of candidates are in your database or search result!

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live.

In this Carerix Release (5.0.184) the following updates are included:

Categories can be coloured!

To provide better and quicker insights on what type/category of records you have (e.g. candidates or job order) one now is able to provide every single table item for category and/or procedure with a colour! This new feature is available for the following files:

- candidate: category

- job order: procedure / category

- talentpool: procedure / category

- leads: procedure / category

- opportunities: procedure / category


Colours can be picked and set in the table item settings via the tables menu. Ask your system administrator about the possibilities.

Configuration profiles, placements: Rates Panel read only

By popular demand it now is possible to lock the entire rates panel for those user roles that do need to view the rates but are not entitled to make any changes.

To enable read only:

1. As an admin go to the configuration profile settings in the left menu

2. Select the configuration profile you want to change

3. Open the edit mode

4. Go to placements and scroll to the rates panel. Use the cog-wheel to apply read-only or hide settings if needed in relation to the status of the placement.


Feedback on Carerix version 5.0.184

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Updates

  • Candidate Category | As an admin it now is possible to attach the category tables with a colour

  • Configuration Profiles | Added the (sales) rates panel in placements to the configuration profile to be set read-only

  • Additional fields | Added the possibility to insert a password fields (without plain text but with dots instead)

Bugfixes

  • Follow-up tasks | Fixed a bug with creating follow-up tasks from leads, opportunities and talentpools

  • LinkedIn browser | Fixed a bug with the Linkedin browser picking the wrong person's picture from a LinkedIn profile page

  • LinkedIn browser | Fixed a bug causing the LinkedIn browser not recognizing candidates with multiple surnames

  • Merge companies | Fixed a bug with leads and opportunities not being merged when merging companies

  • All portals | Fixed a bug related to saving an email-address

  • Textkernel Search! | Fixed a bug throwing 0 results when searching on LinkedIn, Xing and Viadeo

  • Overview All Activities | Fixed a bug with the column 'Company' not showing any values

  • Professional Portal | Fixed a bug related to input of working hours in the portal

Bo Stevens October 17th, 2017

Update: Carerix Release 5.0.183 - In-app help, in-app communication (Carerix to you!), UI updates and more!

This two weekly Carerix release update is a pre-release note. We would like to give you more insights in upcoming changes and give you the opportunity and time to prepare/adapt to upcoming feature releases, updates and bug fixes. In two weeks from now this update will be live.

In this Carerix Release (5.0.183) the following updates are included:

Intercom.io en Elev.io

As the Carerix user interface evolves and the platform continuously is enriched with new functionalities the need for tools to improve onboarding of new users and new functionalities became more and more apparent. Carerix starts with in-app help and in-app communication using Elev.io and Intercom.io. Over the upcoming period we will experiment with targeted in-app communication related to new releases and new functionalities. Both Elev.io and Intercom.io offer a vast range of opportunities for modern context related, targeted help and communication.

Update new UI in detail screens and all activities

The Carerix detail screens are improved. Grids and overviews now are aligned with the rest of the system. This means that tabs, grids and search panels are refurbished. This update also means the final step in the abolishing of horizontal scrolling. From today all tabs that do not fit your screen resolution will be hidden in a drop down.

Also in the all activities menu the new UI previews will be shown as of version 5.1.183

Use existing table items for additional fields

The usage of additional fields is raising gradually. Additional fields give you the opportunity to create your own fields that better suit your company's business. Since Carerix release 5.1.180 it is possible to position your additional field in the tab and panel you desire. With this release it becomes possible to use existing data nodes/table items by using the new attribute type 'Table items list'. After selecting this type of additional field a new drop down selection field becomes available. Here one can select the table to show in this additional field.

Select which maintenance sections are available per user role

As demand for light admin user role configuration is raising we now offer the opportunity to select every single maintenance section to be available per user role. Simply go to your user role menu, select the desired user role and tick/untick those menu's you want to be available for the user role.

Feedback on Carerix version 5.0.183

Like it or not? Let us know by clicking your appropriate button below: Like / Don't Like


New Features

  • Carerix starts using Intercom.io as in-app communication tool and will gradually introduce Elev.io for in-app help functionality

Updates

  • Additional fields | Use existing table items for additional fields (e.g. status candidate)

  • User roles | split maintenance section, select per maintenance menu item if it is available for a user role

  • Search lines | Search lines for education name is added

  • Configuration Profiles | added the possibility for (custom) validation to phone numbers

  • Stop Publication for InGoedeBanen integration | Using the button Stop in a publication now will fill the field 'publication stops as of' with the current date

Bugfixes

  • Attachment search | Fixed a bug with the new attachment search lines for creation date + document type of attachement

  • Company on time sheet drop down | Fixed an issue that occurred when selected company was unlinked from the placement

  • Float numbers | fixed an issue with search filters not accepting the input of float numbers

  • Dashboard Expired documents | Fixed an issue for date ranges (not being able to set)

  • Mailchimp | Fixed an issue causing the candidate/contact export not to run (error: no instance available)

  • Excel exports | Fixed an issue with excel exports when exporting data sets including postal codes